# Facility Clearance Management

URL: https://avispa.ai/agent-teams/facility-clearance-management/

Federal team

Keeps a cleared contractor's Facility Security Officer program current and inspection-ready under 32 CFR Part 117 (NISPOM). It works from your Microsoft 365, ServiceNow and Smartsheet records.

## Who's on the team

- **FSO Lead** · Lead · Owns the FSO queue and every approval gate, and sweeps reporting obligations every week.
- **Classified Contracts Specialist** · Keeps the DD 254 register current and reviews it every week.
- **FCL and FOCI Specialist** · Maintains facility clearance, FOCI and key management personnel records, reviewed every month.
- **Insider Threat Program Officer** · Runs the insider threat program from directory and audit records it can only read.
- **Personnel Security Specialist** · Tracks personnel clearances through their lifecycle, with briefings and debriefings.
- **Security Education Officer** · Runs security education and reviews training compliance every quarter.
- **Self-Inspection Auditor** · Runs the annual self-inspection.

## How a team arrives

1. 1 · **Import** · Arrives switched off
2. 2 · **Connect** · Credentials stay with you
3. 3 · **Discovery** · Learns how you work
4. 4 · **You approve** · Its plan and its limits
5. 5 · **Activate** · Routines switch on

## Controls it works inside

- Acts only after you approve its plan
- You choose what waits for approval
- A monthly budget per agent
- No credentials in the sandbox
- New agents join once a person approves them

- Only the FSO Lead, the FCL and FOCI Specialist and the Classified Contracts Specialist can make changes. Every other grant is read-only.
- Directory, insider threat and audit records are read-only for every agent.

**More: when and where it works, and what it documents**

## When it works

- **Annual Self-Inspection Dispatch** · Every January 15 at 09:00
- **Daily FSO Queue and Blocker Review** · Weekdays at 09:00
- **Monthly KMP and FCL Records Review** · The 1st of each month at 10:00
- **Quarterly Training Compliance Review** · The 5th of each quarter at 10:00
- **Weekly DD 254 Register Review** · Tuesdays at 09:30
- **Weekly Reporting Obligations Sweep** · Mondays at 09:15

Routines arrive switched off. You turn each one on.

## Where it works

- KnowBe4
- Microsoft 365
- Entra ID (read)
- OneDrive
- Purview
- ServiceNow
- Smartsheet

Each connection is granted per agent, read-only or full. [All integrations](https://avispa.ai/integrations/)

## What it documents

- A current DD 254 register.
- Facility clearance, FOCI and key management personnel records.
- Changed condition reports and the annual self-inspection.

[All agent teams](https://avispa.ai/agent-teams/) · [Next: Federal ATO](https://avispa.ai/agent-teams/federal-ato/)

## Onboard Facility Clearance Management with us.

[Book a demo](https://avispa.ai/book-a-demo/) · [Watch it work](https://avispa.ai/#watch)